Custom Permissions for Public Shares

When sharing files or folders via public link, Junovy Cloud Storage offers granular permission controls to ensure recipients have exactly the access they need. Here's what each permission does: 

 

   

 Permission Options Explained 

 Read 

 

 Allows recipients to view and download files 

 Default permission for most public shares 

 Use for: Sharing final deliverables, portfolios, or reference materials 

 

 Create 

 

 Allows recipients to upload new files to shared folders 

 Recipients cannot modify existing files 

 Use for: File collection from clients, team submission folders 

 

 Edit 

 

 Allows recipients to modify existing files directly 

 Requires Read permission to be effective 

 Use for: Collaborative documents, shared working files 

 

 Delete 

 

 Allows recipients to remove files and folders 

 Highest risk permission for public shares 

 Use for: Trusted collaborators only, temporary project spaces 

 

 Advanced Sharing Options 

 Share Label 

 

 Add a custom name for your shared link 

 Helps you identify shares in your sharing overview 

 Example: "Client Portfolio Review" or "Q4 Budget Collaboration" 

 

 Set Password ✅ (Recommended) 

 

 Protect your share with a password 

 Essential for sensitive content 

 Send password separately from the share link (via phone, secure message) 

 

 Set Expiration Date ✅ (Recommended) 

 

 Automatically disable the share after a specified date 

 Prevents indefinite access to your files 

 Good practice: Set expiration based on project timeline 

 

 Hide Download 

 

 Prevents bulk downloading of folder contents 

 Recipients can still view individual files 

 Use for: Portfolios where you want to control access 

 

 Note to Recipient 

 

 Include a custom message with the share 

 Explain the purpose and any instructions 

 Example: "Please review and provide feedback by Friday" 

 

 Show Files in Grid View 

 

 Display files as thumbnails instead of list view 

 Better for image galleries and visual content 

 Improves user experience for media-heavy shares 

 

 🔒 Security Warnings for Public Sharing 

 High-Risk Scenarios 

 ⚠️ Never share sensitive information without password protection   ⚠️  Avoid using Create/Edit/Delete permissions with untrusted recipients ⚠️ Public links can be forwarded to unintended recipients ⚠️ Search engines may index public shares if not password-protected 

 Best Practices for Secure Sharing 

 ✅ Always Use Passwords 

 

 Required for confidential content 

 Use strong, unique passwords for each share 

 Never include passwords in the same email as the share link 

 

 ✅ Set Expiration Dates 

 

 Default: 30 days for client reviews 

 Short-term: 7 days for temporary collaboration 

 Long-term: 90 days maximum for reference materials 

 

 ✅ Minimum Necessary Permissions 

 

 Read-only for deliverables and portfolios 

 Create only when you need file uploads 

 Edit only for trusted collaborators 

 Delete only for internal team members 

 

 ✅ Monitor Share Activity 

 

 Check your Activity feed for share access 

 Review active shares monthly 

 Delete unused shares immediately 

 

 Recommended Permission Combinations 

 Client Portfolio Sharing: 

 

 ✅ Read 

 ✅ Set Password 

 ✅ Set Expiration Date (30 days) 

 ✅ Note to Recipient 

 

 File Collection from Clients: 

 

 ✅ Read + Create 

 ✅ Set Password 

 ✅ Set Expiration Date (14 days) 

 ✅ Hide Download (optional) 

 

 Team Collaboration: 

 

 ✅ Read + Create + Edit 

 ✅ Set Password 

 ✅ Set Expiration Date (project duration) 

 ✅ Share Label for identification 

 

 Public Portfolio (Non-sensitive): 

 

 ✅ Read only 

 ✅ Show Files in Grid View 

 ✅ Set Expiration Date (90 days) 

 ❌ No password needed for public portfolios 

 

 Alternative to Public Sharing 

 For Highly Sensitive Content: Consider using internal user sharing instead of public links: 

 

 Share directly with specific Junovy Cloud Storage users 

 Full audit trail of who accessed what 

 No risk of link forwarding to unintended recipients 

 Granular permission control per user 

 

 Remember: Public shares are accessible by anyone with the link . When in doubt, use internal sharing or password protection with separate password delivery.