Managing Events

• Creating an Event
• Editing and Deleting Events
• Managing Venues and Organisers
• Categories and Tags

Creating an Event

Events are public listings that appear on the Riverland Faeries website. They can be anything from a one-off workshop to a weekend gathering.

Before you start

• You'll need at least one venue and one organiser set up (see Managing Venues and Organisers)
• Have the event details ready: title, dates, description, and an image

Steps

1. Navigate to Admin > Events
2. Click + New Event in the top-right corner
3. Fill in the event details:
   • Title: the event name as it will appear publicly
   • Type: select the event type (e.g. Gathering, Workshop, Social)
   • Date and time: start date, end date, and times
   • Venue: select from your existing venues
   • Organiser: select one or more organisers
   • Description: a full description (supports rich text)
   • Photo: upload a cover image for the event card
   • Category and tags: choose a category and add relevant tags
   • Links: add links to community chat groups, ticket pages, or other resources
4. Click Save

The event will appear in the admin event list. It becomes visible on the public site once published.

Tips

• Use a high-quality landscape image for the event photo; it appears prominently on event cards and detail pages
• Keep the description concise but informative; include practical details like what to bring, accessibility info, and how to get there
• You can create the event as a draft first and publish it later

Editing and Deleting Events

You can update event details at any time, or remove events that are no longer relevant.

Editing an event

1. Navigate to Admin > Events
2. Find the event in the list
3. Click the pencil icon (✏️) in the Actions column
4. Update any fields you need to change
5. Click Save

Changes are reflected on the public site immediately.

Deleting an event

1. Navigate to Admin > Events
2. Find the event in the list
3. Click the bin icon (🗑️) in the Actions column
4. Confirm the deletion when prompted

⚠️ Deleting an event removes it permanently. If you're unsure, consider editing the event to remove it from public view rather than deleting it entirely.

Tips

• If an event has been cancelled, consider updating its title to include "(Cancelled)" and adding a note to the description rather than deleting it; this way people who bookmarked the link still get useful information
• The events list shows the event title, date, venue, and organiser at a glance, making it easy to find the one you need

Managing Venues and Organisers

Venues and organisers are shared across events and gatherings. Set them up once and reuse them wherever needed.

Creating a venue

1. Navigate to Admin > Venues
2. Click + New Venue
3. Fill in the venue details:
   • Name: the venue or location name
   • Address: full address (used for map display)
   • Description: useful details like parking, accessibility, or directions
   • Country: select the country
4. Click Save

Editing a venue

1. Navigate to Admin > Venues
2. Click the pencil icon next to the venue
3. Update the details and click Save

Creating an organiser

1. Navigate to Admin > Organisers
2. Click + New Organiser
3. Fill in:
   • Name: the organiser's name (this can be a faerie name or group name)
   • Description: a short bio or description
   • Photo: optional profile photo
4. Click Save

Editing an organiser

1. Navigate to Admin > Organisers
2. Click the pencil icon next to the organiser
3. Update the details and click Save

Tips

• Venues and organisers appear on public event pages, so keep the information accurate and friendly
• You can assign multiple organisers to a single event
• If a venue is used by many events, updating the venue details will update the display across all linked events

Categories and Tags

Categories and tags help visitors find events that interest them. Categories provide broad groupings; tags offer more specific labels.

Managing categories

1. Navigate to Admin > Categories (under Taxonomy in the sidebar)
2. You'll see the existing categories listed
3. To add a new category, click + New Category, enter a name, and click Save
4. To edit or remove a category, use the action icons in the list

Categories are used as the primary filter on the public events page. Common categories include Gathering, Workshop, Social, Performance, and Heart Circle.

Managing tags

1. Navigate to Admin > Tags (under Taxonomy in the sidebar)
2. To add a new tag, click + New Tag, enter a name, and click Save
3. To edit or remove a tag, use the action icons in the list

Tags appear as chips on event cards and can be used for more granular filtering. Examples: "outdoor", "family-friendly", "potluck", "overnight".

Tips

• Keep the number of categories small (5-10) for a clean filtering experience
• Tags can be more numerous and specific; they're useful for cross-cutting themes
• Both categories and tags are shared across events and gatherings