Riverland Faeries

Riverland Faeries is an event and gathering management platform for the Radical Faeries community in the Netherlands. This book covers browsing public events, managing gatherings and registrations, coordinating carpooling and logistics, using kanban boards and wiki pages for planning, and integrating with Claude Desktop via the Gathering Organiser MCP connector.

Getting Started

Your first steps with Riverland Faeries; signing in, browsing events, and finding your way around the admin panel.

Getting Started

Getting Started with Riverland Faeries

Riverland Faeries is a community platform for the Radical Faeries in the Netherlands. It handles public event listings, multi-day gathering planning, registrations, carpooling, wiki pages, and more.

What you'll need

Signing in

  1. Go to https://riverland.faeries.eu
  2. Click the profile icon in the top-right corner
  3. Click Sign in with Junovy
  4. Enter your Junovy Account credentials (and your 2FA code if you have two-factor authentication enabled)

You'll be redirected back to Riverland Faeries, now signed in. If you have an admin role, you'll see a link to the admin panel.

What the platform offers

Next steps

Getting Started

Navigating the Public Site

The public site at https://riverland.faeries.eu is open to everyone; no sign-in required. It's where community members browse upcoming events and find out what's happening.

The home page

The home page features a hero section with a call-to-action button labelled View Events. The top navigation bar includes links to Home, Events, Submit Event, About Us, and Contact Us.

Browsing events

Navigate to Events in the top menu (or go directly to https://riverland.faeries.eu/events). You'll see a list of upcoming events, each showing:

List vs calendar view

Toggle between List and Calendar views using the buttons at the top right of the events page.

Filtering events

Click the Filters button to narrow results by date range or category. Click Reset to clear all filters and return to the default view.

Viewing event details

Click View Details on any event card to see the full event page, which includes:

Submitting an event

Community members can suggest events via the Submit Event page. Submissions are reviewed by admins before appearing publicly.

Getting Started

Accessing the Admin Panel

The admin panel is where organisers manage events, gatherings, venues, and all the planning tools. You need to be signed in with an appropriate role to access it.

How to get there

  1. Sign in to https://riverland.faeries.eu
  2. Click the profile icon in the top-right corner
  3. Select Admin from the dropdown, or navigate directly to https://riverland.faeries.eu/admin

If you don't see the Admin option, your account doesn't have an admin role. Ask an existing admin to grant you access.

Roles and permissions

Role What you can do
admin Full access: create, edit, delete all content and manage users
editor Create and edit events, gatherings, and all planning content
moderator Approve event submissions and moderate content
user Basic admin panel access (view only)

Sidebar navigation

The admin panel sidebar is organised into two sections:

Content

Taxonomy

Settings at the bottom provides access to site-wide configuration.

Quick actions

The green + Create New button at the top of the sidebar lets you quickly create a new event or gathering from anywhere in the admin panel.

Switching back to the public site

Click Public Site in the top-right corner to return to the public-facing website.

Managing Events

Creating and managing public event listings, venues, organisers, and taxonomy.

Managing Events

Creating an Event

Events are public listings that appear on the Riverland Faeries website. They can be anything from a one-off workshop to a weekend gathering.

Before you start

Steps

  1. Navigate to Admin > Events
  2. Click + New Event in the top-right corner
  3. Fill in the event details:
    • Title: the event name as it will appear publicly
    • Type: select the event type (e.g. Gathering, Workshop, Social)
    • Date and time: start date, end date, and times
    • Venue: select from your existing venues
    • Organiser: select one or more organisers
    • Description: a full description (supports rich text)
    • Photo: upload a cover image for the event card
    • Category and tags: choose a category and add relevant tags
    • Links: add links to community chat groups, ticket pages, or other resources
  4. Click Save

The event will appear in the admin event list. It becomes visible on the public site once published.

Tips

Managing Events

Editing and Deleting Events

You can update event details at any time, or remove events that are no longer relevant.

Editing an event

  1. Navigate to Admin > Events
  2. Find the event in the list
  3. Click the pencil icon (✏️) in the Actions column
  4. Update any fields you need to change
  5. Click Save

Changes are reflected on the public site immediately.

Deleting an event

  1. Navigate to Admin > Events
  2. Find the event in the list
  3. Click the bin icon (🗑️) in the Actions column
  4. Confirm the deletion when prompted

⚠️ Deleting an event removes it permanently. If you're unsure, consider editing the event to remove it from public view rather than deleting it entirely.

Tips

Managing Events

Managing Venues and Organisers

Venues and organisers are shared across events and gatherings. Set them up once and reuse them wherever needed.

Creating a venue

  1. Navigate to Admin > Venues
  2. Click + New Venue
  3. Fill in the venue details:
    • Name: the venue or location name
    • Address: full address (used for map display)
    • Description: useful details like parking, accessibility, or directions
    • Country: select the country
  4. Click Save

Editing a venue

  1. Navigate to Admin > Venues
  2. Click the pencil icon next to the venue
  3. Update the details and click Save

Creating an organiser

  1. Navigate to Admin > Organisers
  2. Click + New Organiser
  3. Fill in:
    • Name: the organiser's name (this can be a faerie name or group name)
    • Description: a short bio or description
    • Photo: optional profile photo
  4. Click Save

Editing an organiser

  1. Navigate to Admin > Organisers
  2. Click the pencil icon next to the organiser
  3. Update the details and click Save

Tips

Managing Events

Categories and Tags

Categories and tags help visitors find events that interest them. Categories provide broad groupings; tags offer more specific labels.

Managing categories

  1. Navigate to Admin > Categories (under Taxonomy in the sidebar)
  2. You'll see the existing categories listed
  3. To add a new category, click + New Category, enter a name, and click Save
  4. To edit or remove a category, use the action icons in the list

Categories are used as the primary filter on the public events page. Common categories include Gathering, Workshop, Social, Performance, and Heart Circle.

Managing tags

  1. Navigate to Admin > Tags (under Taxonomy in the sidebar)
  2. To add a new tag, click + New Tag, enter a name, and click Save
  3. To edit or remove a tag, use the action icons in the list

Tags appear as chips on event cards and can be used for more granular filtering. Examples: "outdoor", "family-friendly", "potluck", "overnight".

Tips

Gathering Planning

The full gathering management workflow from draft to post-event.

Gathering Planning

Creating a Gathering

Gatherings are multi-day residential events; the heart of the Radical Faeries community. They're more complex than simple events and come with a full suite of planning tools.

Before you start

Steps

  1. Navigate to Admin > Gatherings
  2. Click + New Gathering in the top-right corner
  3. Fill in the gathering details:
    • Name: the gathering title (e.g. "The Rekindling (Beltane 2026)")
    • Type: select the gathering type:
      • SEASONAL for gatherings tied to the wheel of the year
      • REGIONAL for location-based gatherings
      • HEART_CIRCLE for heart circle events
      • WORKSHOP for workshop-focused events
    • Start date and End date: the full duration
    • Visibility: PUBLIC or PRIVATE
    • Optimal capacity and Max capacity: expected and maximum participant numbers
    • Venue: select a venue (optional; can be added later)
    • Description: a description of the gathering (supports markdown)
  4. Click Save

The gathering is created in Draft status. You can start setting up forms, kanban boards, checklists, and wiki pages before publishing it.

What happens next

Once saved, you'll land on the gathering's Overview tab. From here you can:

Tips

Gathering Planning

Gathering Overview Dashboard

The Overview tab is your gathering's home base. It shows key stats, quick actions, basic information, and the organiser team at a glance.

Getting there

  1. Navigate to Admin > Gatherings
  2. Click the eye icon (👁️) next to a gathering, or click the gathering name

Stats cards

The top of the overview shows four summary cards:

Quick Actions

Below the stats, you'll find shortcut buttons for common tasks:

Buttons show a ✅ tick when that feature has already been set up, or ○ when it hasn't.

Basic Information

The collapsible Basic Information section shows:

Organiser Team

The right-hand panel lists the current organiser team with their roles:

Click + Add to invite additional organisers.

Navigation tabs

The tab bar at the top gives you access to all gathering features: Overview, Checklists, Kanban, Registrations, Wiki, Forms, Carpooling, Pickups, and Survey.

Gathering Planning

Gathering Statuses and Lifecycle

Gatherings move through a series of statuses as they progress from initial planning to completion. Each status signals a different phase of the planning process.

Status overview

Status Meaning Who can see it
Draft Initial setup; the gathering is being configured Admins and editors only
Planning Active planning phase; forms and tools are being set up Admins and editors only
Published The gathering is live and accepting registrations Everyone (public)
Archived The gathering is complete or cancelled Admins only

Changing status

  1. Open the gathering's Overview tab
  2. Click the Change Status quick action button
  3. Select the new status from the dropdown
  4. Confirm the change

Typical lifecycle

  1. Create in Draft: set up the basic details, venue, and organiser team
  2. Move to Planning: start building out forms, checklists, kanban boards, and wiki pages
  3. Move to Published: the gathering appears publicly; registration opens (if a registration form is set up)
  4. Move to Archived: after the gathering is complete; all data is preserved for reference

Tips

Gathering Planning

Managing the Organiser Team

Each gathering has an organiser team. Team members get access to the gathering's planning tools and can be assigned tasks on kanban boards and checklists.

Roles

Role Description
Organizer Primary organiser with full access to all gathering features
Co Organizer Helps with planning; can edit most gathering content
Advisor Provides guidance; lighter-touch access to planning tools

Adding a team member

  1. Open the gathering's Overview tab
  2. In the Organizer Team panel on the right, click + Add
  3. Search for the user by name
  4. Select their role (Organizer, Co Organizer, or Advisor)
  5. Click Add

The user must have an existing Junovy Account. Their account is synced from Keycloak when they first sign in.

Removing a team member

  1. Open the gathering's Overview tab
  2. In the Organizer Team panel, click the ✕ next to the person's name
  3. Confirm the removal

Tips

Registrations, Forms & Logistics

Handling participant sign-ups, carpooling coordination, and pickup runs.

Registrations, Forms & Logistics

Registration Forms

Registration forms let participants sign up for a gathering. You build the form using a flexible field editor, and responses are collected and managed from the Registrations tab.

How registration forms work

Each gathering can have one registration form. The form uses a JSONB schema, which means you can define whichever fields you need; there's no fixed template. Common fields include name, faerie name, dietary requirements, accessibility needs, arrival date, and sliding-scale payment preference.

When a participant submits the form, their response is saved as a registration with a Pending status. You can then review and approve, waitlist, or decline registrations from the admin panel.

Creating a registration form

  1. Open the gathering's Overview tab
  2. Click the Manage Registration quick action button
  3. This takes you to the Forms tab, where you can create a new form of type REGISTRATION
  4. Give the form a title and URL slug (this creates the public link participants will use)
  5. Build your form fields using the schema editor
  6. Set an Open date and Close date to control when the form accepts submissions
  7. Optionally set a Maximum submissions limit
  8. Click Save

Form settings

Setting Description
Title The name shown to participants at the top of the form
URL slug Creates a public URL for the form (e.g. riverland.faeries.eu/forms/beltane-2026-registration)
Open date When the form starts accepting submissions
Close date When the form stops accepting submissions
Max submissions Optional cap on the number of responses

Tips

Registrations, Forms & Logistics

Managing Registrations

Once participants submit a registration form, their responses appear in the Registrations tab. From here you can review submissions, update statuses, and track capacity.

Registration statuses

Status Meaning
Pending The participant has submitted; awaiting review
Approved The participant is confirmed for the gathering
Waitlisted The gathering is at capacity; the participant is in the queue
Declined The registration has been declined
Cancelled The participant (or an organiser) has cancelled the registration

Reviewing registrations

  1. Open the gathering and click the Registrations tab
  2. You'll see a list of all submissions with their current status
  3. Click a registration to view the full form response, including all fields the participant filled in
  4. Use the status dropdown to approve, waitlist, decline, or cancel the registration
  5. Optionally add internal Notes when changing a status (these are only visible to organisers)

Tracking capacity

The gathering's Overview tab shows capacity usage in the stats cards at the top. The numbers reflect how many approved registrations there are against the optimal and maximum capacity you set when creating the gathering.

If you've set a maximum capacity, keep an eye on the count when approving new registrations. Waitlisting is useful when you're close to capacity but expect some cancellations.

Exporting registrations

You can export registration data in several formats for offline use or sharing with co-organisers:

Exports can be filtered by status, so you can pull just the approved registrations if needed.

Tips

Registrations, Forms & Logistics

Carpooling Coordination

The carpooling feature helps organisers match drivers with passengers for travel to and from the gathering venue. Participants indicate their travel plans via a carpool form, and organisers can then create and manage matches.

Setting up carpooling

  1. Open the gathering's Overview tab
  2. Click the Create Carpooling quick action button
  3. This creates a CARPOOL type form linked to the gathering
  4. Participants fill in details like their departure city, travel dates, whether they're driving or need a ride, and how many seats they have (if driving)

Once submissions come in, you can view and manage them from the Carpooling tab.

Managing carpool matches

Carpool matches go through a simple workflow:

Status Meaning
Suggested A potential match has been identified
Introduction sent The driver and passenger have been introduced to each other
Confirmed Both parties have confirmed the arrangement
Cancelled The match has been cancelled

To update a match:

  1. Open the gathering and click the Carpooling tab
  2. Review the list of matches with their current statuses
  3. Click a match to update its status or add notes

Carpool statistics

The carpooling stats give you an overview of:

This helps you spot where extra coordination is needed; for example, if several people from the same city still need rides.

Tips

Registrations, Forms & Logistics

Pickup Runs

Pickup runs coordinate transport from nearby train stations, bus stops, or meeting points to the gathering venue. This is common for rural venues where public transport doesn't reach the door.

Setting up pickup coordination

  1. Open the gathering's Overview tab
  2. Click the Create Pickup quick action button
  3. This creates a PICKUP type form linked to the gathering
  4. Participants fill in their arrival details: date, time, station or meeting point, and number of people

Submissions appear in the Pickups tab, where you can organise them into runs.

How pickup runs work

A pickup run represents a single trip by a driver to collect one or more participants. Each run includes:

Organising runs

  1. Open the gathering and click the Pickups tab
  2. Review the incoming pickup requests from participants
  3. Group requests by time and location to plan efficient runs
  4. Assign a driver and passengers to each run

Tips

Planning Tools

Kanban boards, checklists, wiki pages, and surveys for organising your gathering.

Planning Tools

Kanban Boards

Kanban boards give your organiser team a visual way to track tasks. Cards move through columns (e.g. "To Do", "In Progress", "Done") so everyone can see what needs doing and what's already been handled.

Board types

Each gathering can have multiple kanban boards, each with a type that reflects when the tasks apply:

Type Purpose
Planning Pre-event tasks (venue booking, shopping lists, form setup)
During Tasks to manage during the gathering itself (kitchen rota, ritual prep)
Post Post-event wrap-up (cleaning, thank-you messages, financial summary)

Creating a board

  1. Open the gathering and click the Kanban tab
  2. Click + New Board
  3. Give the board a name and select a type
  4. The board is created with default columns; you can rename or add columns as needed

Working with columns

Columns represent the stages a task moves through. A typical setup might be:

You can add, rename, reorder, or remove columns to fit your workflow.

Working with cards

Cards represent individual tasks. Each card supports:

Feature Description
Title A short description of the task
Priority LOW, MEDIUM, HIGH, or URGENT
Due date When the task needs to be completed by
Category A label for grouping (e.g. kitchen, accessibility, ritual, logistics)
Assignee A member of the organiser team responsible for the task
Comments A threaded discussion on the card for collaboration

To create a card, click + Add Card at the bottom of any column. Drag cards between columns as their status changes.

Tips

Planning Tools

Checklists

Checklists provide a straightforward way to track tasks that need completing. They're simpler than kanban boards; just a list of items that can be ticked off as they're done.

Creating a checklist

  1. Open the gathering and click the Checklists tab
  2. Click + New Checklist
  3. Give the checklist a name (e.g. "Kitchen prep", "Venue setup", "Post-gathering cleanup")
  4. Add items to the checklist

Checklist items

Each item in a checklist can have:

Feature Description
Text The task description
Due date When it needs to be done by
Assignee A member of the organiser team
Notes Additional context or details
Completed Whether the item has been ticked off

When someone completes an item, the system records who completed it and when.

Planning phases

Checklists support planning phases that align with the gathering timeline. The available phases are:

If you don't specify a phase, the system auto-detects the current phase based on the gathering dates. This is useful for filtering; you can quickly see just the items that are relevant right now.

Tracking progress

The checklist progress view shows:

This gives you a quick health check on how planning is going without needing to open each checklist individually.

Tips

Planning Tools

Wiki Pages

Wiki pages let you create and share information about a gathering. Think of them as a mini knowledge base; you can write pages about the venue, house rules, kitchen guidelines, ritual plans, or anything else participants and organisers need to know.

Creating a wiki

  1. Open the gathering's Overview tab
  2. Click the Create Wiki quick action button
  3. This opens the Wiki tab, where you can start adding pages

Adding pages

  1. On the Wiki tab, click + New Page
  2. Give the page a title and URL slug
  3. Write the content using markdown
  4. Set the display order (lower numbers appear first in the navigation)
  5. Click Save

Publishing pages

Wiki pages start as drafts. To make a page visible to participants:

  1. Open the page
  2. Toggle the Published switch, or click Publish
  3. The page is now publicly visible to anyone viewing the gathering

You can unpublish a page at any time to hide it while you make changes.

Page features

Feature Description
Title The page heading
Slug URL-friendly identifier, unique within the gathering
Content Markdown-formatted text
Order Display order in the page list (lower = higher in the list)
Published Whether the page is visible to participants
Version Auto-incrementing version number for tracking changes

Common wiki pages

Here are some pages that gathering organisers typically create:

Tips

Planning Tools

Surveys

Surveys let you collect feedback from participants after a gathering. They use the same form system as registration and carpool forms, but with a SURVEY type.

Creating a survey

  1. Open the gathering's Overview tab
  2. Click the Survey quick action button
  3. This creates a new SURVEY type form linked to the gathering
  4. Build your survey fields using the schema editor
  5. Set a URL slug so you can share the link with participants
  6. Set open and close dates to control when the survey is available
  7. Click Save

Common survey questions

Post-gathering surveys typically cover:

Viewing responses

Survey responses appear in the Survey tab (or via the Forms tab). You can:

Tips

MCP Server & Claude Desktop Integration

Using the Gathering Organiser MCP connector with Claude Desktop or Claude.ai to manage gatherings conversationally.

MCP Server & Claude Desktop Integration

What Is the MCP Connector?

The Gathering Organiser MCP Server lets you manage gatherings through conversational AI. Instead of clicking through the admin panel, you can ask Claude to check registrations, update checklists, draft communications, and more; all through natural language.

How it works

MCP stands for Model Context Protocol. It's an open standard that lets AI assistants (like Claude) interact with external tools and services. The Gathering Organiser MCP Server wraps the Riverland Faeries REST API into 25 tools that Claude can call on your behalf.

The flow looks like this:

  1. You ask Claude something like "How many people have registered for Beltane?"
  2. Claude calls the registration_stats tool via the MCP server
  3. The MCP server queries the Riverland Faeries API
  4. The results come back to Claude, who presents them in a readable format

What you can do with it

The MCP server covers seven areas of gathering management:

Two ways to connect

The MCP server supports two transport modes:

Mode Best for Authentication
stdio Local development; running the server on your own machine Static API token
HTTP Production use; connecting to the hosted server at mcp-gatherings.junovy.com Keycloak OAuth 2.0 (signs in with your Junovy Account)

For most organisers, the HTTP mode is the simplest option; you just point Claude at the hosted server and sign in with your Junovy Account. The stdio mode is for developers who want to run the MCP server locally.

Who can use it

You need to be a member of the organiser team for a gathering to manage it via the MCP server. The same permissions that apply in the admin panel apply when using Claude; if you can't do something in the UI, you can't do it via MCP either.

MCP Server & Claude Desktop Integration

Setting Up Claude Desktop

Claude Desktop is Anthropic's desktop application for macOS and Windows. You can connect it to the Gathering Organiser MCP Server so that Claude can manage gatherings directly from your conversations.

Option 1: HTTP mode (recommended)

This connects Claude Desktop to the hosted MCP server. No local setup required.

  1. Open Claude Desktop
  2. Go to Settings (click your profile icon, then Settings)
  3. Click Developer in the sidebar, then Edit Config
  4. This opens the configuration file. Add the following to the mcpServers section:
{
  "mcpServers": {
    "gathering-organiser": {
      "url": "https://mcp-gatherings.junovy.com/mcp",
      "transport": "streamable-http"
    }
  }
}
  1. Save the file and restart Claude Desktop
  2. When you first use a gathering tool, you'll be prompted to sign in with your Junovy Account via Keycloak

Option 2: stdio mode (local development)

This runs the MCP server on your own machine. Useful for developers working on the Riverland Faeries codebase.

Prerequisites:

Steps:

  1. Build the MCP server:
cd tenant-riverland-faeries/apps/mcp
pnpm install
pnpm build
  1. Open your Claude Desktop config file and add:
{
  "mcpServers": {
    "gathering-organiser": {
      "command": "node",
      "args": ["/path/to/tenant-riverland-faeries/apps/mcp/dist/index.js"],
      "env": {
        "GATHERING_API_URL": "http://localhost:3000",
        "GATHERING_API_TOKEN": "your-api-token"
      }
    }
  }
}

Replace /path/to/ with the actual path to your local repository, and your-api-token with a valid API token.

  1. Save and restart Claude Desktop

Config file locations

Platform Path
macOS ~/Library/Application Support/Claude/claude_desktop_config.json
Windows %APPDATA%\Claude\claude_desktop_config.json

Verifying the connection

After restarting Claude Desktop, you should see a hammer icon (🔨) in the input area. Click it to see the list of available gathering tools. If the tools appear, the connection is working.

Try asking Claude: "List all gatherings" to confirm everything is set up correctly.

Troubleshooting

MCP Server & Claude Desktop Integration

Setting Up Claude.ai (Cowork Mode)

If you use Claude through the web at claude.ai or the Claude desktop app's Cowork mode, you can add the Gathering Organiser MCP Server as a remote connector. This works with the hosted HTTP server, so no local installation is needed.

Adding the connector

  1. Open Claude.ai or the Claude desktop app
  2. Navigate to Settings > Connectors (or Integrations, depending on your version)
  3. Click Add Connector or Add MCP Server
  4. Enter the following details:
Field Value
Name Gathering Organiser
URL https://mcp-gatherings.junovy.com/mcp
Transport Streamable HTTP
  1. Click Save or Connect
  2. You'll be redirected to sign in with your Junovy Account via Keycloak
  3. After signing in, the connector is active and Claude can use the gathering tools

Using the connector

Once connected, you can ask Claude about your gatherings in any conversation. For example:

Claude will use the appropriate MCP tool to fetch or update the information.

Managing the connector

Tips

MCP Server & Claude Desktop Integration

Available MCP Tools

The Gathering Organiser MCP Server exposes 25 tools across seven categories. This page lists all of them with a brief description of what each one does.

Gathering management

Tool Description
gathering_list List all gatherings, optionally filtered by status or type
gathering_get Get full details of a specific gathering
gathering_create Create a new gathering
gathering_update Update an existing gathering (title, dates, status, capacity, etc.)
gathering_get_summary Get an overview including registration counts, checklist progress, and logistics status

Registration and participants

Tool Description
registration_list List registrations for a gathering, optionally filtered by status
registration_get Get full details of a single registration including form responses
registration_update_status Approve, waitlist, decline, or cancel a registration
registration_stats Get registration statistics: totals by status, capacity usage, dietary breakdown
registration_export Export registrations as CSV, JSON, markdown, or dietary summary

Budget and finance

Tool Description
budget_create Generate a budget calculation with sliding-scale pricing tiers
budget_generate_report Produce a formatted bilingual (English/Dutch) budget report for sharing

Carpooling and logistics

Tool Description
carpool_list List all carpool matches for a gathering
carpool_match Update a carpool match status (confirm, cancel, send introduction)
carpool_stats Get carpool statistics: matches, confirmed/pending/cancelled, unmatched passengers
pickup_list List all pickup runs with drivers, times, locations, and passengers

Communication and templates

Tool Description
comms_draft Draft an email using a bilingual template with gathering-specific data
comms_list_templates List all available email templates
comms_get_template Get details of a specific template including required parameters

Available email templates: save-the-date, invitation, practical-update, thank-you, financial-summary.

Planning checklists

Tool Description
checklist_get Get checklist items, optionally filtered by planning phase
checklist_update_item Update a checklist item (complete, assign, add notes, set due date)
checklist_progress Get overall and per-phase completion rates with overdue items

Wiki pages

Tool Description
wiki_get List all wiki pages or get a specific page's content
wiki_update_section Update a wiki page's title, content, published status, or order
wiki_publish Publish a wiki page to make it publicly visible

Read-only vs. write tools

Most tools are read-only (they fetch data without changing anything). The tools that can make changes are: gathering_create, gathering_update, registration_update_status, carpool_match, checklist_update_item, wiki_update_section, wiki_publish, budget_create, budget_generate_report, and comms_draft.

When Claude uses a write tool, it will typically confirm the action with you first before proceeding.

MCP Server & Claude Desktop Integration

Example Workflows

Here are some practical examples of how you can use the MCP connector with Claude to manage your gatherings. These show the kinds of questions you can ask and what Claude will do behind the scenes.

Checking registration status

You: "How are registrations looking for Beltane 2026?"

Claude uses registration_stats to pull the numbers, then presents a summary like:

Reviewing and approving registrations

You: "Show me the pending registrations and approve the ones that look good."

Claude uses registration_list with a status filter, shows you each pending registration with their form responses, and then uses registration_update_status to approve the ones you confirm.

Checking planning progress

You: "What's left to do before the gathering?"

Claude uses checklist_progress to get completion rates and highlights overdue items. It might respond with something like: "Overall 72% complete. The 'one week before' phase has 3 overdue items: book firewood delivery, confirm kitchen rota, and print emergency contacts."

Coordinating carpools

You: "Are there any unmatched passengers for the gathering?"

Claude uses carpool_stats to check, then carpool_list to see the details. It can identify who still needs a ride and suggest potential matches based on location.

Drafting a save-the-date email

You: "Draft a save-the-date email for Beltane 2026."

Claude uses comms_draft with the save-the-date template. It pulls the gathering details and produces a bilingual (English/Dutch) email you can review and send.

Updating a wiki page

You: "Update the 'What to Bring' wiki page to mention that we'll have a sauna this time."

Claude uses wiki_get to fetch the current page content, then wiki_update_section to add the new information. You can review the updated content before it goes live.

Getting a gathering summary

You: "Give me a full overview of where we are with Beltane planning."

Claude uses gathering_get_summary to pull together registration counts, checklist progress, carpool status, and wiki page status into a single overview.

Generating a budget report

You: "Create a budget report for 35 participants over 5 days."

Claude uses budget_generate_report to calculate costs with sliding-scale tiers and produces a formatted bilingual report you can share with participants.

Tips for getting the best results