Checklists

Checklists provide a straightforward way to track tasks that need completing. They're simpler than kanban boards; just a list of items that can be ticked off as they're done. 
 Creating a checklist 
 
 Open the gathering and click the Checklists tab 
 Click + New Checklist 
 Give the checklist a name (e.g. "Kitchen prep", "Venue setup", "Post-gathering cleanup") 
 Add items to the checklist 
 
 Checklist items 
 Each item in a checklist can have: 
 
 
 
 Feature 
 Description 
 
 
 
 
 Text 
 The task description 
 
 
 Due date 
 When it needs to be done by 
 
 
 Assignee 
 A member of the organiser team 
 
 
 Notes 
 Additional context or details 
 
 
 Completed 
 Whether the item has been ticked off 
 
 
 
 When someone completes an item, the system records who completed it and when. 
 Planning phases 
 Checklists support planning phases that align with the gathering timeline. The available phases are: 
 
 Three months before 
 Two months before 
 One month before 
 One week before 
 During the gathering 
 Post gathering 
 
 If you don't specify a phase, the system auto-detects the current phase based on the gathering dates. This is useful for filtering; you can quickly see just the items that are relevant right now. 
 Tracking progress 
 The checklist progress view shows: 
 
 Overall completion rate across all checklists 
 Per-phase completion rates with progress bars 
 A list of overdue items that need attention 
 
 This gives you a quick health check on how planning is going without needing to open each checklist individually. 
 Tips 
 
 Use checklists for recurring tasks that are the same for every gathering (e.g. "order firewood", "set up first aid kit") 
 The template support means you can create a standard checklist and reuse it across gatherings 
 Combine checklists with kanban boards: use checklists for simple "done/not done" tracking and kanban for more complex tasks that need discussion and assignment 
 Check the overdue items list regularly as the gathering approaches