Gathering Statuses and Lifecycle

Gatherings move through a series of statuses as they progress from initial planning to completion. Each status signals a different phase of the planning process. 
 Status overview 
 
 
 
 Status 
 Meaning 
 Who can see it 
 
 
 
 
 Draft 
 Initial setup; the gathering is being configured 
 Admins and editors only 
 
 
 Planning 
 Active planning phase; forms and tools are being set up 
 Admins and editors only 
 
 
 Published 
 The gathering is live and accepting registrations 
 Everyone (public) 
 
 
 Archived 
 The gathering is complete or cancelled 
 Admins only 
 
 
 
 Changing status 
 
 Open the gathering's Overview tab 
 Click the Change Status quick action button 
 Select the new status from the dropdown 
 Confirm the change 
 
 Typical lifecycle 
 
 Create in Draft : set up the basic details, venue, and organiser team 
 Move to Planning : start building out forms, checklists, kanban boards, and wiki pages 
 Move to Published : the gathering appears publicly; registration opens (if a registration form is set up) 
 Move to Archived : after the gathering is complete; all data is preserved for reference 
 
 Tips 
 
 You can move backwards (e.g. Published back to Planning) if you need to make changes before going live again 
 Archiving doesn't delete anything; it simply hides the gathering from public view and moves it to the archived list 
 Use the Show Archived button on the Gatherings list page to view past gatherings 
 The gathering list page shows status as a coloured badge: orange for Draft, blue for Planning, green for Published