Kanban Boards

Kanban boards give your organiser team a visual way to track tasks. Cards move through columns (e.g. "To Do", "In Progress", "Done") so everyone can see what needs doing and what's already been handled. 
 Board types 
 Each gathering can have multiple kanban boards, each with a type that reflects when the tasks apply: 
 
 
 
 Type 
 Purpose 
 
 
 
 
 Planning 
 Pre-event tasks (venue booking, shopping lists, form setup) 
 
 
 During 
 Tasks to manage during the gathering itself (kitchen rota, ritual prep) 
 
 
 Post 
 Post-event wrap-up (cleaning, thank-you messages, financial summary) 
 
 
 
 Creating a board 
 
 Open the gathering and click the Kanban tab 
 Click + New Board 
 Give the board a name and select a type 
 The board is created with default columns; you can rename or add columns as needed 
 
 Working with columns 
 Columns represent the stages a task moves through. A typical setup might be: 
 
 To Do : tasks that need doing 
 In Progress : tasks someone is actively working on 
 Done : completed tasks 
 
 You can add, rename, reorder, or remove columns to fit your workflow. 
 Working with cards 
 Cards represent individual tasks. Each card supports: 
 
 
 
 Feature 
 Description 
 
 
 
 
 Title 
 A short description of the task 
 
 
 Priority 
 LOW, MEDIUM, HIGH, or URGENT 
 
 
 Due date 
 When the task needs to be completed by 
 
 
 Category 
 A label for grouping (e.g. kitchen, accessibility, ritual, logistics) 
 
 
 Assignee 
 A member of the organiser team responsible for the task 
 
 
 Comments 
 A threaded discussion on the card for collaboration 
 
 
 
 To create a card, click + Add Card at the bottom of any column. Drag cards between columns as their status changes. 
 Tips 
 
 Keep card titles short and action-oriented (e.g. "Book venue" rather than "We need to book the venue") 
 Use priorities to highlight what's urgent; the URGENT level is useful for last-minute tasks during a gathering 
 Assign cards to specific team members so it's clear who's responsible 
 The comments feature is handy for quick updates without needing a separate chat thread 
 Consider creating separate boards for different phases rather than one massive board