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Gatherings are multi-day residential events; the heart of the Radical Faeries community. They're more complex than simple events and come with a full suite of planning tools. Before you start Have the basic details ready: name, type, dates, and expected capac...

The Overview tab is your gathering's home base. It shows key stats, quick actions, basic information, and the organiser team at a glance. Getting there Navigate to Admin > Gatherings Click the eye icon (👁️) next to a gathering, or click the gathering name St...

Gatherings move through a series of statuses as they progress from initial planning to completion. Each status signals a different phase of the planning process. Status overview Status Meaning Who can see it Draft Initial setup; the gathering is being c...

Each gathering has an organiser team. Team members get access to the gathering's planning tools and can be assigned tasks on kanban boards and checklists. Roles Role Description Organizer Primary organiser with full access to all gathering features Co...

Registration forms let participants sign up for a gathering. You build the form using a flexible field editor, and responses are collected and managed from the Registrations tab. How registration forms work Each gathering can have one registration form. The fo...

Once participants submit a registration form, their responses appear in the Registrations tab. From here you can review submissions, update statuses, and track capacity. Registration statuses Status Meaning Pending The participant has submitted; awaitin...

The carpooling feature helps organisers match drivers with passengers for travel to and from the gathering venue. Participants indicate their travel plans via a carpool form, and organisers can then create and manage matches. Setting up carpooling Open the ga...

Pickup runs coordinate transport from nearby train stations, bus stops, or meeting points to the gathering venue. This is common for rural venues where public transport doesn't reach the door. Setting up pickup coordination Open the gathering's Overview tab C...

Kanban boards give your organiser team a visual way to track tasks. Cards move through columns (e.g. "To Do", "In Progress", "Done") so everyone can see what needs doing and what's already been handled. Board types Each gathering can have multiple kanban board...

Checklists provide a straightforward way to track tasks that need completing. They're simpler than kanban boards; just a list of items that can be ticked off as they're done. Creating a checklist Open the gathering and click the Checklists tab Click + New Che...

Wiki pages let you create and share information about a gathering. Think of them as a mini knowledge base; you can write pages about the venue, house rules, kitchen guidelines, ritual plans, or anything else participants and organisers need to know. Creating a...

Surveys let you collect feedback from participants after a gathering. They use the same form system as registration and carpool forms, but with a SURVEY type. Creating a survey Open the gathering's Overview tab Click the Survey quick action button This create...

The Gathering Organiser MCP Server lets you manage gatherings through conversational AI. Instead of clicking through the admin panel, you can ask Claude to check registrations, update checklists, draft communications, and more; all through natural language. Ho...

Claude Desktop is Anthropic's desktop application for macOS and Windows. You can connect it to the Gathering Organiser MCP Server so that Claude can manage gatherings directly from your conversations. Option 1: HTTP mode (recommended) This connects Claude Desk...

If you use Claude through the web at claude.ai or the Claude desktop app's Cowork mode, you can add the Gathering Organiser MCP Server as a remote connector. This works with the hosted HTTP server, so no local installation is needed. Adding the connector Open...

The Gathering Organiser MCP Server exposes 25 tools across seven categories. This page lists all of them with a brief description of what each one does. Gathering management Tool Description gathering_list List all gatherings, optionally filtered by sta...

Here are some practical examples of how you can use the MCP connector with Claude to manage your gatherings. These show the kinds of questions you can ask and what Claude will do behind the scenes. Checking registration status You: "How are registrations looki...