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Creating Folder Structures

Creating Folder Structures

A well-organized folder structure is the foundation of efficient file management. This page will help you design a logical hierarchy that grows with your needs and makes finding files effortless.

Why Good Organization Matters

  • Save time searching for files
  • Improve collaboration when sharing with team members
  • Reduce confusion about file versions and locations
  • Scale efficiently as your storage grows
  • Maintain consistency across projects and users

Step 1: Plan Your Main Categories

Before creating folders, think about how you naturally group your work:

For Business Users:

  • Projects
  • Clients
  • Administration
  • Resources/Templates
  • Archive

For Personal Users:

  • Documents
  • Photos
  • Work
  • Personal
  • Backup

[Screenshot: Main folder structure showing business categories]

Step 2: Create Your Top-Level Folders

  1. Navigate to your Junovy Cloud Storage at https://cloud.junovy.com
  2. Click the "+" (New) button in the main files view
  3. Select "New Folder"
  4. Enter your folder name (e.g., "01 - Projects")
  5. Press Enter to create
  6. Repeat for all main categories

[Screenshot: Creating a new folder with the + button]

Pro Tip: Use numbers to control folder order (01, 02, 03) since folders sort alphabetically.

Step 3: Build Subfolders with Purpose

Create 2-3 levels maximum to avoid deep nesting:

Example: Projects Structure

01 - Projects/
├── 2024-Website-Redesign/
│   ├── Assets/
│   ├── Documents/
│   └── Final-Deliverables/
├── 2024-Marketing-Campaign/
│   ├── Creative/
│   ├── Reports/
│   └── Resources/
└── Templates/
  1. Double-click a main folder to open it
  2. Use the "+" button to create subfolders
  3. Keep subfolder names descriptive but concise
  4. Maintain consistent naming across similar projects

[Screenshot: Subfolder structure showing project organization]

Step 4: Implement Naming Conventions

Date-Based Naming:

  • Use YYYY-MM-DD format for chronological sorting
  • Example: "2024-08-30-Meeting-Notes"

Project-Based Naming:

  • Start with project code or client name
  • Example: "ACME-Logo-Design-v3"

Status Indicators:

  • Add prefixes for file status
  • Examples: "DRAFT-", "FINAL-", "REVIEW-"

Step 5: Set Up Standard Subfolders

Create consistent subfolders within projects:

  • Assets - Images, logos, resources
  • Documents - Text files, PDFs, presentations
  • Working - Draft files and work-in-progress
  • Final - Completed deliverables
  • Archive - Old versions and unused files
  1. Select multiple folders by holding Ctrl (Windows/Linux) or Cmd (Mac)
  2. Right-click and choose "Create subfolder structure" if available
  3. Or create subfolders manually in each project

[Screenshot: Standard subfolder template applied to multiple projects]

Step 6: Use Color Coding (Optional)

Add visual organization with folder colors:

  1. Right-click any folder
  2. Select "Details" or "Properties"
  3. Choose a color tag from the available options
  4. Use consistent colors for similar folder types

[Screenshot: Folder color options in the right-click menu]

Color Coding Examples:

  • 🔴 Red: Urgent/Important
  • 🟡 Yellow: In Progress
  • 🟢 Green: Completed
  • 🔵 Blue: Client Work
  • 🟣 Purple: Personal

Best Practices Summary

✅ Do:

  • Keep folder names under 50 characters
  • Use consistent naming conventions
  • Limit hierarchy to 3-4 levels maximum
  • Plan your structure before creating folders
  • Review and reorganize quarterly

❌ Don't:

  • Use special characters in folder names
  • Create folders for single files
  • Duplicate folder structures
  • Make folders too specific (they become empty)
  • Ignore naming conventions once established

Next Steps

With your folder structure in place, you're ready to learn about file naming conventions and tagging systems in the next page. A good folder structure combined with smart file naming makes your cloud storage incredibly efficient to navigate.

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