Creating a Gathering

Gatherings are multi-day residential events; the heart of the Radical Faeries community. They're more complex than simple events and come with a full suite of planning tools.

Before you start

• Have the basic details ready: name, type, dates, and expected capacity
• Optionally, set up a venue first (see Managing Venues and Organisers)

Steps

1. Navigate to Admin > Gatherings
2. Click + New Gathering in the top-right corner
3. Fill in the gathering details:
   • Name: the gathering title (e.g. "The Rekindling (Beltane 2026)")
   • Type: select the gathering type:
     • SEASONAL for gatherings tied to the wheel of the year
     • REGIONAL for location-based gatherings
     • HEART_CIRCLE for heart circle events
     • WORKSHOP for workshop-focused events
   • Start date and End date: the full duration
   • Visibility: PUBLIC or PRIVATE
   • Optimal capacity and Max capacity: expected and maximum participant numbers
   • Venue: select a venue (optional; can be added later)
   • Description: a description of the gathering (supports markdown)
4. Click Save

The gathering is created in Draft status. You can start setting up forms, kanban boards, checklists, and wiki pages before publishing it.

What happens next

Once saved, you'll land on the gathering's Overview tab. From here you can:

• Set up registration forms
• Create planning boards
• Add wiki pages
• Manage the organiser team
• Change the gathering's status when you're ready to go live

Tips

• Start in Draft status and work through the planning tools before publishing
• The optimal/max capacity split is useful for gatherings that can stretch a bit; the overview dashboard shows both numbers
• You can link a gathering to a public event listing using the Manage Event Listing quick action