Skip to main content

Gathering Overview Dashboard

The Overview tab is your gathering's home base. It shows key stats, quick actions, basic information, and the organiser team at a glance.

Getting there

  1. Navigate to Admin > Gatherings
  2. Click the eye icon (👁️) next to a gathering, or click the gathering name

Stats cards

The top of the overview shows four summary cards:

  • Days until gathering: a countdown to the start date
  • Capacity (optimal / max): current registrations vs capacity (e.g. "35 / 45")
  • Forms created: number of forms set up for this gathering
  • Wiki status: whether wiki pages have been created

Quick Actions

Below the stats, you'll find shortcut buttons for common tasks:

  • Change Status: move the gathering between Draft, Planning, Published, and Archived
  • Manage Event Listing: create or edit the linked public event
  • Manage Registration: jump to registration form setup
  • Create Carpooling: set up a carpool coordination form
  • Create Pickup: set up pickup run coordination
  • Create Wiki: start the gathering wiki
  • Survey: create a post-gathering survey

Buttons show a ✅ tick when that feature has already been set up, or ○ when it hasn't.

Basic Information

The collapsible Basic Information section shows:

  • Gathering type and visibility
  • Start and end dates
  • Venue details
  • Description

Organiser Team

The right-hand panel lists the current organiser team with their roles:

  • ORGANIZER: primary organiser(s)
  • CO ORGANIZER: co-organisers helping with planning
  • ADVISOR: advisors providing guidance

Click + Add to invite additional organisers.

Navigation tabs

The tab bar at the top gives you access to all gathering features: Overview, Checklists, Kanban, Registrations, Wiki, Forms, Carpooling, Pickups, and Survey.

Back to top