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Pickup Runs

Pickup runs coordinate transport from nearby train stations, bus stops, or meeting points to the gathering venue. This is common for rural venues where public transport doesn't reach the door.

Setting up pickup coordination

  1. Open the gathering's Overview tab
  2. Click the Create Pickup quick action button
  3. This creates a PICKUP type form linked to the gathering
  4. Participants fill in their arrival details: date, time, station or meeting point, and number of people

Submissions appear in the Pickups tab, where you can organise them into runs.

How pickup runs work

A pickup run represents a single trip by a driver to collect one or more participants. Each run includes:

  • Driver: who's doing the pickup
  • Time: when the run departs
  • Location: the pickup point (e.g. "Arnhem Centraal station")
  • Passengers: who's being collected on this run

Organising runs

  1. Open the gathering and click the Pickups tab
  2. Review the incoming pickup requests from participants
  3. Group requests by time and location to plan efficient runs
  4. Assign a driver and passengers to each run

Tips

  • Coordinate pickup runs with the carpool matches; sometimes a driver heading to the venue can collect someone from a nearby station along the way
  • Share the pickup schedule with drivers in advance so they know when and where to be
  • For gatherings with many arrivals, consider creating a shared wiki page with a pickup timetable that participants can check
  • Account for luggage and supplies when planning how many passengers per run; gathering participants often bring food contributions and camping gear
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