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Example Workflows

Here are some practical examples of how you can use the MCP connector with Claude to manage your gatherings. These show the kinds of questions you can ask and what Claude will do behind the scenes.

Checking registration status

You: "How are registrations looking for Beltane 2026?"

Claude uses registration_stats to pull the numbers, then presents a summary like:

  • 28 approved, 5 pending, 3 waitlisted
  • Capacity: 28 / 35 optimal, 28 / 45 maximum
  • Dietary breakdown: 12 omnivore, 8 vegetarian, 5 vegan, 3 gluten-free

Reviewing and approving registrations

You: "Show me the pending registrations and approve the ones that look good."

Claude uses registration_list with a status filter, shows you each pending registration with their form responses, and then uses registration_update_status to approve the ones you confirm.

Checking planning progress

You: "What's left to do before the gathering?"

Claude uses checklist_progress to get completion rates and highlights overdue items. It might respond with something like: "Overall 72% complete. The 'one week before' phase has 3 overdue items: book firewood delivery, confirm kitchen rota, and print emergency contacts."

Coordinating carpools

You: "Are there any unmatched passengers for the gathering?"

Claude uses carpool_stats to check, then carpool_list to see the details. It can identify who still needs a ride and suggest potential matches based on location.

Drafting a save-the-date email

You: "Draft a save-the-date email for Beltane 2026."

Claude uses comms_draft with the save-the-date template. It pulls the gathering details and produces a bilingual (English/Dutch) email you can review and send.

Updating a wiki page

You: "Update the 'What to Bring' wiki page to mention that we'll have a sauna this time."

Claude uses wiki_get to fetch the current page content, then wiki_update_section to add the new information. You can review the updated content before it goes live.

Getting a gathering summary

You: "Give me a full overview of where we are with Beltane planning."

Claude uses gathering_get_summary to pull together registration counts, checklist progress, carpool status, and wiki page status into a single overview.

Generating a budget report

You: "Create a budget report for 35 participants over 5 days."

Claude uses budget_generate_report to calculate costs with sliding-scale tiers and produces a formatted bilingual report you can share with participants.

Tips for getting the best results

  • Be specific about which gathering you mean if you have more than one active
  • You can chain requests: "Check the registrations, then draft a practical update email with the current numbers"
  • Claude will ask for confirmation before making changes (approving registrations, updating wiki pages, etc.)
  • If you're not sure what tools are available, just ask Claude: "What can you help me with for gathering planning?"
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